The Meeting of the Common Council was called to order at 7:00 p.m. on Tuesday, August 14, 2007. It was noted that the meeting had been announced and a notice posted at City Hall. Roll call was taken, with the following members present: Mayor Jim Bialecki, Ald. Mike Giese, Ald. Robert Muth, Ald. Tim Miller, Ald. Jim Olson, Ald. Kim Smith, and Ald. Clarence Stellner. Also Present: City Clerk Cari Burmaster, Finance Director Fred Buehler, Land Use & Development Director Jason Gilman, and City Engineer Jarrod Holter. Item 2 - Pledge of Allegiance The Pledge of Allegiance was declared. Item 3 - Approval of minutes from previous meeting. Motion by Ald. Stellner, second by Ald. Olson, to approve the minutes from the previous meeting as printed and on file in the City Clerk’s Office. On voice vote, motion carried. Motion by Ald. Smith, second by Ald. Stellner, to appoint David Frey, 1564 W. Young Drive, Onalaska, to the Long Range Planning Committee. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Miller, to approve the mayor’s appointment to the selection committee, in addition to Finance Director – Liaison from Technology Committee (Chris Muller), Liaison from Finance and Personnel Committee Jim Olson and outside liaison to review / recommend 2008 Information Technology Contractor. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Smith, upon recommendation of the Finance and Personnel Committee, to approve Vouchers No. 1607 through No. 1853, expended since the last Common Council meeting of July 10, 2007 in the amount of $3,295,455.37. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Smith, upon recommendation of the Finance and Personnel Committee to approve the acceptance of the 2006 Final Financial Audit Report. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Giese, upon recommendation of the Finance and Personnel Committee to approve the promissory note to the Community Development Authority not to exceed $65,000 and pay back on or before March 1, 2008. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Muth, upon recommendation of the Finance and Personnel Committee, to approve the GREAT Program continuation/funding in the Onalaska School District. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Stellner, upon recommendation of the Finance and Personnel Committee to approve the out-of-state travel request of Firefighter Wayne Nagy to attend the Commercial Equipment Direct Assistance Program in Houston, Texas from August 27-August 30, 2007 at no cost to the City of Onalaska. (Costs paid by FEMA/CEDAP). On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Muth, upon recommendation of the Finance and Personnel Committee to approve the out-of-state travel request of Firefighter Richard Molzahn to attend the Challenge for Local Training Officers in Emmitsburg, Maryland from September 8-September 15, 2007, the costs to be paid by U.S. Fire Administration and FEMA. The total costs for meals is not to exceed $126.30. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Muth, upon recommendation of the Finance and Personnel Committee to approve the job description for the position of Human Resource Specialist. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Smith, upon recommendation of the Finance and Personnel Committee to post the salary for the Human Resource Specialist position between $37,000 and $40,000. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Miller, upon recommendation of the Finance and Personnel Committee to post and advertise the job description for the Human Resource Specialist position. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Muth, upon recommendation of the Finance and Personnel Committee to post and advertise the job description for the Utility Operator II position. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Stellner, upon recommendation of the Finance and Personnel Committee to approve the Letter of Agreement with WPPA (Wisconsin Professional Police Association). On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Stellner, upon recommendation of the Finance and Personnel Committee to accept the resignation of Deputy Financial Services Director/ Treasurer Sara Stoner. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Stellner, upon recommendation of the Finance and Personnel Committee to approve the Interim Deputy Financial Services Director/ Treasurer position. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Muth, upon recommendation of the Finance and Personnel Committee to approve the salary for the Interim Deputy Financial Services Director/ Treasurer in the amount of $37,000 to $40,000. Cari noted that the salary amount discussed at the F & P meeting was $42,000 to $45,000 for the salary range for that position. Friendly amendment to the motion was noted. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Miller, upon recommendation of the Finance and Personnel Committee to post and advertise the position of the Interim Deputy Financial Services Director / Treasurer. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Smith, upon recommendation of the Finance and Personnel Committee to approve the job description for the Finance Office Assistant Position. On voice vote, motion carried. Motion by Ald. Smith, second by Ald. Muth, upon recommendation of Ald. Smith to set the pay range at $10 to $12 per hour for the Finance Office Assistant Position. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Muth, upon recommendation of the Finance and Personnel Committee to post and advertise the job description for the Finance Office Assistant Position. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Giese, to approve the Operator’s Licenses as printed and on file in the City Clerk’s Office. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Muth, upon recommendation of the Administrative Committee to review Section 7-1-1 regarding regulation and licensing of fireworks to approve a permit of $50 per firework stand along with a $20 permit per person selling the fireworks. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Miller, upon recommendation of the Administrative Committee to approve run permit for Anderson Race Management on behalf of Backroads Events for August 24-25, 2007. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Miller, upon recommendation of the Administrative Committee to remove the pillars on Main Street at the Cemetery. These will be removed by the City Street Department Crew. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Giese, upon recommendation of the Board of Public Works to accept the report and establish a period for public comments on Wednesday, August 29, 2007, from 4:00 p.m. to 6:00 p.m. The appropriate property owners will be notified in advance. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Giese, upon recommendation of the Board of Public Works to approve the bid to LWL in the amount of $444,350 for the Supervisory Control and Data Acquisition System (SCADA) project. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Miller, upon recommendation of the Board of Public Works to approve the 2007 Utility Project change orders which the City Engineer has identified regarding documents dated July 20, 2007, in an amount not to exceed $3,599.00. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Giese, upon recommendation of the Board of Public Works to acknowledge the correspondence received from the Village of Holmen dated July 18, 2007, from Robert Haynes, the plant engineer. The Village of Holmen is considering either partially or fully transferring the sewage to the LaCrosse system and is anticipating this going through Onalaska and that the City will be open to discussion to allow this to occur. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Miller, upon recommendation of the Board of Public Works to accept the new proposed modifications of Private Well Abandonment Ordinance. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Giese, upon recommendation of the Board of Public Works to approve the authorization to bid out East Main Street Right Turn Lane Project. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Muth, upon recommendation of the Board of Public Works to approve the following change orders: On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Smith, upon recommendation of the Board of Public Works to approve the change order for the 2007 Sliplining Project in the amount of $2,230.00 to Insituform. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Muth, upon recommendation of the Board of Public Works to approve a public hearing to be held on September 4, 2007, at the next Board of Public Works meeting and invite all parties to attend. The purpose is to discuss eliminating the remainder of the parking restrictions on the north side of Quincy Street between East Avenue North and 6th Avenue North. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Giese, upon recommendation of the Board of Public Works to approve the $800.00 change order which will be charged back to the developer of French Valley LLC. On voice vote, motion carried. Motion by Ald. Stellner, second by Ald. Smith, upon recommendation of the Engineering Department to grant approval of the utility plan for Eagle Business Park. On voice vote, motion carried. Motion by Ald. Giese, second by Ald. Miller, upon recommendation of the Plan Commission to approve with 13 conditions the conditional use permit request filed by Gary Harter, 2850 Larson Street, LaCrosse, WI for the purpose of constructing an open air structure (12’ x 60’) on the east side of the structure located at 819 2nd Avenue Southwest. On voice vote, motion carried. Motion by Ald. Giese, second by Ald. Stellner, upon recommendation of the Plan Commission to approve the amendment to Section 13-8-52 of the Code of Ordinances to create Subsection (f) related to Wisconsin ACT 317 Fees. On voice vote, motion carried. Motion by Ald. Giese, second by Ald. Stellner, upon recommendation of the Plan Commission to approve the amendment to Chapter 9, Part 6, Section 13-9-74 (d) of the Code of Ordinances relating to performance guarantees for infrastructure improvements. On voice vote, motion carried. Motion by Ald. Giese, second by Ald. Miller, upon recommendation of the Plan Commission to approve the amendment to Chapter 6, Section 13-6-27 (a)(6) of the Code of Ordinances for the City of Onalaska related to electronic signs. On voice vote, motion carried. Motion by Ald. Giese, second by Ald. Stellner, upon recommendation of the Plan Commission to approve with 10 conditions the conditional use permit filed by Gerald Shepard, 6769 Hilltop Drive, Onalaska, WI , for the purpose of allowing private parties to sell their property located at 1443 State Road 35, Onalaska. On voice vote, motion carried. Motion by Ald. Giese, second by Ald. Stellner, upon recommendation of the Plan Commission to approve with 10 conditions the conditional use permit application filed by Rivers Harvest, Inc., Andy LeFebre, 1001 Quincy Street, Onalaska, for the purpose of installing a digital sign on the Church’s front lawn located at 1001 Quincy Street, Onalaska. On voice vote, motion carried. Motion by Ald. Giese, second by Ald. Olson, upon recommendation of the Plan Commission to approve with 24 conditions the rezoning application filed by Leo Bronston, French Valley LLC, 163 East Larkspur Lane, Onalaska, for the purpose of rezoning from Interim R-1 to PUD (Planned Unit Development) as defined by the French Valley Neighborhood General Development Plan for land located off of State Highway 16 on French Road, north of Nathan Hill Estates and Timber Crest Addition. On voice vote, motion carried. Motion by Ald. Muth, second by Ald. Miller, upon recommendation of the Judiciary Committee to give Ordinance No. 1309-2007 to enact the City of Onalaska’s Uniform Development Code by amending Titles 13 and 14 of the Code of Ordinances of the City of Onalaska its third and final reading. On voice vote, motion carried. Motion by Ald. Muth, second by Ald. Giese, upon recommendation of the Judiciary Committee to give Ordinance No. 1310-2007 to annex lands located in the Southeast ¼ of the Northwest ¼, in Section 1, Township 16 North, Range 7 West from the Town of Medary to the City of Onalaska its third and final reading. On voice vote, motion carried. Motion by Ald. Muth, second by Ald. Olson, upon recommendation of the Judiciary Committee to give Ordinance No. 1311-2007 to amend Sections 13-6-27, 13-8-52, and 13-9-74 of the Code of Ordinances of the City of Onalaska relating to Electronic Signs, ACT 317 fees and Performance Guaranty its first and second reading. On voice vote, motion carried. Motion by Ald. Muth, second by Ald. Giese, upon recommendation of the Judiciary Committee to give Ordinance No. 1312-2007 to amend Section 10-1-27 of the Code of Ordinance of the City of Onalaska relating to parking its first and second reading. On voice vote, motion carried. Motion by Ald. Muth, second by Ald. Miller, upon recommendation of the Judiciary Committee to give Ordinance No. 1313-2007 to amend Chapter 4 of the Code of Ordinances of the City of Onalaska relating to City Cemetery Association its first and second reading. On voice vote, motion carried. Motion by Ald. Muth, second by Ald. Olson, upon recommendation of the Mass Transit Committee, to accept the Financials for June 2007. On voice vote, motion carried. Motion by Ald. Miller, second by Ald. Stellner, upon recommendation of the Park & Rec Board to approve the request from Coulee Region Riders Club to use bleachers to host 11th Annual High School Rodeo on September 1st and 2nd. On voice vote, motion carried. Motion by Ald. Miller, second by Ald. Olson, upon recommendation of the Park & Rec Board that the Onalaska Hanging Baskets will be maintained by the Park Department through Labor Day as has been done in the past. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Muth, upon recommendation of the Tourism Commission, to approve the Room Occupancy report for June and July. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Miller, upon recommendation of the Tourism Commission, to approve the National Scenic Byways project agreement which has been reviewed by the City Attorney. On voice vote, motion carried. Motion by Ald. Smith, second by Ald. Olson, upon recommendation of the Library Commission to direct Building and Grounds Superintendent Todd Weymiller to receive estimates for the repair of the arcade where it would abut the building and the sign. On voice vote, motion carried. Motion by Ald. Smith, second by Ald. Miller, upon recommendation of the Library Commission to receive estimates for the repair of the sidewalks at the Onalaska Library. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Giese, upon recommendation of the Shop Relocation Committee to approve the asphalt paving of east parking lot using permeable asphalt pavement in the amount of $24,989. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Miller, upon recommendation of the Shop Relocation Committee to approve the computer purchase and installation for Public Works Facility in the amount of $15,600.00. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Stellner, upon recommendation of the Shop Relocation Committee to approve the equipment purchases for Public Works Facility in a total amount of $128,316.00. This is inclusive of equipment for the Street and Utilities Departments. On voice vote, motion carried. Motion by Ald. Olson, second by Ald. Miller, to convene in Closed Session to consider a motion to convene in Closed Session under Section 19.85 (1) (g) of the Wisconsin Statutes with respect to litigation in which it is or is likely to become involved (claims against the City relating to slip and fall at the Onalaska Library) and under Section 19.85 (1)(g) of the Wisconsin Statutes for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved (mediation matter with former City employee) and under Section 19.85 (1)(e)(g) of the Wisconsin Statues for the purpose of deliberating, negotiating and conferring with legal counsel regarding boundary agreements with the Town of Hamilton and the Village of West Salem. If any action is required in Open Session, as a result of the Closed Session, the Committee will convene in Open Session to take the necessary action and/or continue on with the printed agenda. On roll call vote: Ald. Smith-aye; Ald. Miller-aye; Ald. Muth-aye; Ald. Olson-aye; Ald. Giese-aye; and Ald. Stellner-aye. Motion carried to convene in Closed Session. Common Council of the City of Onalaska Tuesday, August 14, 2007 Reviewed 8-20-07